Mercury is a fun and focused group of brand strategists, designers, and developers working together to create compelling marketing solutions that are relevant and focused on our client’s business objectives. We are looking for a dynamic and seasoned Executive Operations Assistant to join our team for 25 hours a week.
This person will serve in a hybrid role: They will directly assist the company owner in executing his day-to-day schedule and management of the company, as well as be the glue that keeps the team moving forward through developed processes and efficient systems.
You must be comfortable prioritizing tasks, running in different directions, and going with the flow. Mercury moves fast (which makes things fun!) and the person in this role will need to adapt and stay flexible. If you are a disciplined and organized self-starter who loves efficiency and tackling to-do lists, this is the job for you.
You will work to free up the owner’s time so he can focus his energies on leading and growing the business. Some projects you will jump into right away are: streamlining our file management, updating our proposal processes, defining how vendors work with us and more.
What does success look like? Helping Mercury’s owner focus on the bigger picture, business development and growth for the organization, which will allow him to sleep easy at night. In addition, helping the entire team become more efficient so they are working in their area of expertise, they’re not stuck in the nitty-gritty, and clients are thrilled
While the majority of our team is based in the Minneapolis area, this role is remote. We get that family comes first, things at home come up and yoga pants are comfy. Our primary business hours are 9:00 am - 5:00 pm (central time). The person in this role will need to have their primary hours fall within our business hours. The position is part-time, currently 20 hours, with the opportunity for growth.
We do things with transparency, grit, and a splash of wit. We are creatives and we need someone who can keep our ducks in a row and ensure everyone is working as efficiently as possible.
Assists the Owner in all of the following ways:
5+ years executive assistant and/or operations experience. Small agency experience a plus, but not required
Email management experience for an Owner, Founder or CEO
Administrative and time management skills
Strong communication capabilities and ability to prioritize and manage a leader with many ideas
People skills, especially pertaining to building relationships with stakeholders
Highly organized and flexible, with strong follow-through
Strong collaboration skills and the ability to manage multiple priorities
Leadership skills and the ability to work with multiple people simultaneously
Creative and active problem solver who is approachable, collaborative, outgoing and diplomatic
Skillful Apple user: iPhone, Macbook, iPad and proficient in the use of Google Suite (Google Docs, Google Sheets, Google Calendar, Google Drive), Hubspot, MailChimp and familiar with project management software tools
Curious, enthusiastic, tenacious and fun
Familiarity with EOS / Traction is a real big plus
Excellence – the pursuit of the highest level of optimal performance, providing a WOW experience for our clients, our teammates, our partners and our community
Curiosity – placing importance on ongoing learning, being tech-savvy, being proactive
Collaboration – placing importance on working together to achieve results, we recognize that every team member, partner, consultant and client brings value to our projects
Decisiveness – confident, convincing communication, the ability to make decisions firmly, clearly, conclusively and timely
Achievement – placing importance on successful work, accomplished through superior effort and skill, building wealth for our company, our clients and ourselves
Play – imagination, spontaneity, the ability to amuse and be amused
Relationships – strong ties with family, friends, co-workers, or members of a community
20 YEArs of proudly putting your best foot forward.